Senior Associate, Office Management

NEW

Kuala Lumpur, Malaysia

Permanent

JOB RESPONSIBILITIES
Manage staff access card including printing, distribution, attendance retrieval etc.
Manage operational bills payment, including the compilation and submission of monthly corporate credit card claims.
Coordinate office printing needs, such as corporate apparel printing, business card printing, digital business card management.
Assist on office pantry management including breakfast arrangement, food and beverages order, ensuring timely replenishment with budgeting constraint.
Oversee stationery supplies, including procurement, inventory tracking & distribution
Manage incoming and Outgoing courier services, including handling outgoing document and collection of letters/parcels/company document from lobby.
Process Purchase Request (PR) for purchases, perform system Good Receipt (GR) and submission of vendor’s invoice for payments.
Coordinate business travel arrangement between business units and travel agents.
Department mailbox sorting on weekly basis.
Address staff inquiries and provide administrative support to visitors when needed.
Attend to the day-to-day running of the office, perform office inspection.
Coordinate office recycling collection efforts.
Undertake any other duties within the context of the role as may be determined by line manager.

REQUIREMENTS
Knowledge of office management and proven experience in office administration.
Possess leadership, planning, and implementation skill.
Self-initiative, attention to detail.
Highly organised and meticulous.
Possess problem-solving and critical thinking skills.
Enjoy brainstorm, possess a Can-do attitude, propose work process improvement.
Possess sense of urgency, ability to prioritize work and be accountable to task.
Proficient in Microsoft Office, Microsoft SharePoint, Microsoft Teams.
At least 3 years or more of working experience in the field or in a related area.
Diploma or equivalent preferred.